ARIZONA GAY VOLLEYBALL

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OFFICIAL BYLAWS  OF THE
ARIZONA GAY VOLLEYBALL ASSOCIATION

Code of Conduct and Bylaws soon to move to League Info as PDF File.
 

ARTICLE ONE    
NAME, PURPOSE AND LOCATION 1.1 The name of this organization is Arizona Gay Volleyball Association (hereafter "AZGV").
  1.2 The purpose of Arizona Gay Volleyball Association is to foster local, regional, national and international sports competition predominately for gays, lesbians and anyone dedicated to promotion of the amateur athletic experience for persons of all skill level and abilities regardless of sexual orientation, gender, race, creed, religion or national origin. The primary focus of Arizona Gay Volleyball Association will be to provide venues for adult volleyball competition. Additionally, the organization will endeavor to develop people of all abilities and experience to participate in sports competitions.
  1.3 The organization may maintain offices at such place or places, either within or without the State of Arizona, as may be designated from time to time by The Board of the organization’s governing group, known as The Board, and the business of the corporation may be transacted at any of the designated offices.
  1.4.A A corporate seal shall not be requisite to the validity of any instruments executed by or on behalf of the corporation, but nevertheless if in any instance a corporate seal be used, the same shall be a circle having on the circumference thereof the name of the corporation and in the center the words "corporate seal", the year incorporated and the state where incorporated.
 ARTICLE TWO    
EXEMPT ACTIVITIES 2.1 No member, officer, member of The Board, employee or representative of the corporation shall take any action or carry on any activity by or on behalf of the corporation not permitted to be taken or carried on by an organization described in Section 501(c) (3) of the Internal Revenue Code (or the corresponding provision of any future United States Internal Revenue law) and the corresponding provisions of the Arizona Revised Statues.
ARTICLE THREE    
MEMBERSHIP 3.1 Arizona Gay Volleyball Association membership is open to all people who wish to participate in the activities of the organization provided they:
  3.2 agree to abide by the rules of the Arizona Gay Volleyball Association or any rules as designated to govern competition,
  3.3 agree to abide by the Arizona Gay Volleyball Association code of conduct, and
  3.4 Pay any applicable membership fees.
  3.5 Member fees will be due on a seasonal basis. The Board will determine the schedule for payment of member fees, but in all cases the fees will be due prior to the start of the second game or competition of any season. Players will be ineligible for play and forfeit any benefits of membership until fees are paid in full.
  3.6 Members and any other participants (including referees, scorekeepers and coaches) must sign a waiver of responsibility (as set forth by The Board) before participating in any sanction event or competition.
  3.7 All members must be 18 years of age.
  3.8 The Board has the right to waive these requirements by a majority vote.
  3.9 Each member is entitled to one vote on each matter submitted to a vote of the members.
  3.1 A member may resign by filing a written resignation with The Board, but such resignation shall not relieve the member of any obligations to pay outstanding fees. Outstanding fees may be waived by The Board.
  3.11 The Board, by majority vote, can suspend and/or remove a member for cause.
  3.12 Membership is not transferable or assignable.
ARTICLE FOUR    
MEETINGS OF MEMBERS 4.1 Meetings of the membership may be called by The Board from time to time for any purpose as determined by The Board.
  4.2 All members in good standing must be notified of the time and location of such meetings at least two (2) weeks prior to a meeting.
  4.3 Those members present at any meeting of the membership shall constitute a quorum. A majority vote of those present is required for approval by a meeting of the membership unless a greater proportion is required by law or by these by-laws.
  4.4 Members may participate in meetings by means of conference phone or similar communication device of which all persons participating in the meeting can hear each other.
  4.5 The Board can determine a method for proxy voting by a majority vote. However, the proxy must be in writing. Proxy voting is not a requirement for a member of the membership.
ARTICLE FIVE    
OFFICERS 5.1 The officers of the corporation will be:
  5.1.1 Commissioner;
  5.1.2 Assistant commissioner
  5.1.3 Secretary
  5.1.4 Public Relations/ Promotions; and,
  5.1.7 Treasurer
  5.1.8 Assistant Treasurer
  5.1.9 Player Rep
  5.2 The same person can not hold more than one office.
  5.3 Each officers of the corporation will be elected to a two year term.
  5.4 The commissioner(s) and secretary will be elected in the same year and the assistant commissioners and public relations/promotions will be elected in the same year, but not in the same year as the commissioners and secretary.
  5.5 The transition to the new elected terms will take place in 2005. The commissioner(s) and secretary will be elected to a one-year team in 2004.
  5.6 In 2005 the commissioner(s) and secretary will run for two year terms. The treasurer in office when these bylaws are adopted will stay in office until 2006.
  5.7 The first assistant treasurer will be elected in 2004 for a two-year term and will become the treasurer in 2006.
  5.8 Each year an assistant treasurer will be elected. The assistant treasurer will become the league treasurer in the second year of their term.
  5.9 An election of the officers will be held annually by a written vote of the members.
  5.9.1 The election will be each year no later than December 1 and will be held during a period of competitive activity.
  5.9.2 The members will be notified 30 days in advance of the election that the existing officers will accept nominations for the upcoming elections. The notification will include a description of the positions that are available for the upcoming election as well as the name of the person currently holding the position.
  5.9.3 Each member will notified at least one (1) week prior to the election of those running for election.
  5.1 Candidates for office must be a member in good standing.
  5.11 Officers will take their office on January 1.
  5.12 Vacancies.
  5.13 In case of a vacancy of a Commissioner, the Assistant Commissioner for the same will complete the term of the Commissioner. In the event the Assistant Commissioner cannot fulfill the duties of the Commissioner, The Board will call a meeting of that’s members to elect a new Commissioner.
  5.13 In the case of any other vacancy, The Board will elect a replacement.
  5.14 An officer may be removed by a two thirds (2/3) vote of a duly announced and convened meeting of The Board. A Commissioner may not preside at a Commission meeting to consider his or her removal. At least two (2) week written notice must be provided to all officers and Commission members of a meeting to consider the removal of an officer.
  5.15 Any officer may resign his or her office at any time by giving written notice of his or her resignation to the Board. Such resignation shall take effect at the time specified in the written resignation or, it not time is specified, at the time of the receipt of the resignation. The acceptance of the resignation is not necessary tomake it effective.
  5.16 The duties of the commissioner are as follows:
  5.16.1 The commissioner shall be responsible, with the advice of The Board as provided by these by-laws, for the overall direction of the Arizona Gay Volleyball Association.
  5.16.2 The commissioner shall be responsible for enforcing the league rules. 
  5.17 The duties of the assistant commissioners are as follows:
  5.17.1 The assistant commissioners shall exercise the power and authority and perform the duties of the commissioner in absence or disability of the commissioner for the same.
  5.17.2 The assistant commissioners are responsible for the acquisition of adequate playing facilities and qualified officiating staff for all competitive activities.
  5.17.3 The assistant commissioners will perform such duties as are assigned by the commissioners to implement these by-laws.
  5.18 The duties of the secretary are as follows:
  5.18.1 The secretary will maintain the official copy of the by-laws, rules of play, code of conduct and any other related corporate documents. 
  5.18.2 The secretary will record and maintain The Board meeting minutes and make these minutes available to members as requested.
  5.18.3 The secretary will maintain a roster of all the teams including their players and captain.
  5.19 The duties of Public Relations/Promotions Director are as follows:
  5.19.1 The Public Relations/Promotions Director will be the official spokespeople for the AZGV.
  5.19.2 The Public Relations/Promotions Director shall establish relationships on behalf of The Board.
  5.19.3 The Public Relations/Promotions Director is responsible for recruitment of new members.
  5.2 The duties of the treasurer are as follows:
  5.20.1 The treasurer is accountable for all funds received and disbursed by the corporation.
  5.20.2 The treasurer will prepared monthly and annual financial statements and present these reports to the Board. Financial reports will also be presented to any regular meeting of The Board. An annual report will be available to any member in good standing upon request.
  5.20.3 The treasurer will prepare budgets as requested by the Board. The budgets will include, but not limited to, funds for playing facilities, officiating staff, office expenses, mailings, awards banquets and all other necessary corporate expenses
  5.21 The duties of the assistant treasurer are as follows.
  5.21.1 The assistant treasurer will assist the treasurer with their duties as assigned by the treasurer and will strive to be knowledgeable in AZGV financial